If you already have an Office 2010 download. Chances are
that you are dealing with files that are very sensitive and require extra care
and protection. To do this, you need to
go to the Backstage view and go to the Info option. It is located towards the
left. This is where you will see the Protect Document button on the Permissions
heading. This will give you access to different tools that you can use so that
no one else can make changes to your document. And of course, this reassures
other people that you have created the document yourself.
First is the Mark As Final. This is what lets the file
remain in read-only. You cannot type anything in the document and neither can
you edit it. With this setting, some of the Ribbon buttons are disabled as
well. This provides protection from casual changes but this isn’t quite the
setting to intercept deliberate tampering. You can still click mark as Final
again or go to Edit Anyway to change the setting.
The second thing you can do is provide a password. The password is a key that encrypts your file.
After this Word, asks you for the password every time somebody tries to access
the doc. Save the password in a place you remember it because it is
irretrievable. You can also restrict editing. This is on the Restrict
Formatting and Editing task pane. This is a way to limit changes into the
format and edits.
Third, you can also restrict certain permissions. This uses Information
Rights Management or IRM to monitor which users can view or edit the file. If
your network does not have a server like IRM, you can use a free service on the
Web from Microsoft. There is information on this app and a wizard so that you
can set it up. Upon configuring the IRM service, you can specify the users that
have Read permission for the doc and which users only have Change permission.
If either party is not on the list, then they may not open the document.
Finally, one of the best and simplest ways to keep your
document secure is to ensure that only you have access to your PC and that you
save it in a safe place. You may also save a copy on OneDrive. Make the most
out of your Office 2010 download and be sure to keep track of the changes you
yourself are making to the document.
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